STING parents,

The next STING swim meet is Saturday, November 11, at 4pm. It will be a home meet at the Alpharetta YMCA and we will be hosting swimmers and families from Summit Family YMCA (SFY) in Newnan.

Swimtopia is open for you to declare if your swimmer will be attending the 11/11 meet. Please sign into the team Swimtopia page https://iaysting.swimtopia.com. On the top bar choose "Meets & Events" > "Signup Calendar". From there click on the green button for "Meet Entry" next to the 11/11 meet. This is where you will declare if your swimmer is attending/not attending. Your swimmer can choose 3 individual events. Coach Carlos will put together the relay teams based on how many swimmers are in the age group. The other option is if your swimmer does not want to participate in relays, he/she may choose 4 individual events. The deadline to declare is Monday, November 6. If you do not declare it will be assumed your swimmer is not attending. There will be no late entries. You can also declare your swimmer using the mobile app. If you are still not registered on Swimtopia or are having issues getting in, please contact Coach Carlos ([email protected]) ASAP.

As the host team we need LOTS of volunteers to make it happen! Each family is requested to volunteer for at least 2 meets throughout the swim season. The list of volunteer opportunities is also listed in Swimtopia. From the "Signup Calendar" press the green button for "Job Signup". This will list all the volunteer positions we need to fill for the 11/11 meet. Below is a summary of each job. If you have any questions, please contact Coach Carlos or Emily Crenshaw (parent volunteer - [email protected]).

Volunteer job descriptions:

• Announcer - This volunteer will announce each event and keep the event board updated as the meet progresses.
• Athlete check in - This volunteer will work before the meet starts 2-4pm. The volunteer will check in all the swimmers and volunteers as they arrive for the meet.
• Bullpen - These volunteers assist with lining the swimmers up for each event. Shift 1 is events 1-44 and Shift 2 is events 45-84.
• Computer Person - This volunteer takes the times written down by the timers and enters them in Swimtopia. This is done during the meet.
• Concession stand - These volunteers need to arrive by 3:30pm and will man the table until the end of the meet. They will sell drinks, snacks, fruit, candy, etc. to spectators and swimmers. This will involve handling money and making change.
• Break down - These volunteers will stay after the meet to clean up and put away the supplies used.
• Set up - These volunteers will arrive at 2:00pm and set up for the meet.
• Starter - This volunteer will start each race.
• Timer - There is a timer from IAY and a timer from the guest team in each lane who will record the swimmer's times for each race.

Finally, there are still some families who have not registered for the GroupMe chat app. This is the fastest way to communicate with the team - especially any last minute changes or details. Please use this link to register and join the GroupMe to stay in the know https://web.groupme.com/join_group/95812589/vB5gljL8 Team t-shirts have been ordered and we plan to have them before the 11/11 meet. PLEASE put your swimmer's name or initials in his/her bathing suit, swim cap, and t-shirt. This will help with items not getting lost. Please feel free to reach out if you have any questions. More details regarding the meet will be communicated closer to 11/11. GO STING!